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Accreditation Strand #6
Documenting Resources & Systems

Personnel, material, and financial concerns

  1. The school allocates sufficient material, personnel, and financial resources to implement, support, and achieve its mission, vision, and comprehensive plan for continuous school effectiveness and improvement. The school employs and assigns administrative, instructional, and support staff who are qualified for their assignments, and provides professional development programs to improve their effectiveness. The school complies with applicable local, state, and federal laws, rules, and regulations.


    1. The school complies with all national, state, and local laws for health, safety, sanitation, and background screening in order to maintain a safe and healthy environment.

      Explanatory Standards 6.1.1–14: School Complies with Health, Safety, and Sanitation Laws

      Suggested artifacts (should comply with Explanatory Standards 6.1.1–14) Board Policy Manual section for communicable diseases Parent/Student Handbook section for communicable diseases Evidence of compliance with CDC recommendations against COVID-19 Evidence of HSS inspection by CSF, or by state if licensed, or by county if home-ruled Evidence of Current Health Department Inspection Evidence of Current Fire Marshall Inspection Evidence of OSHA training Asbestos Inspection Report Radon Inspection Report Evidence of compliance with food service regulations Anonymized evidence of Staff Level II background screening Record of staff first aid and CPR training Written training plan for dispensing of prescription medication Clinic area equipment inventory Evidence of staff-wide training in recognizing and reporting child abuse Parent/student Handbook section on access to and release of students Evidence of posted emergency access telephone numbers Evidence of fire extinguisher inspections Evidence of staff training in use of fire extinguishers Crisis Management Plan and School Lockdown Plan Written plan for emergency drill process Evidence of required number of safety emergency drills Copy of arrival and dismissal schedule and traffic pattern Evidence of drivers license requirement for school transportation Evidence of maintenance and inspection of school operated vehicles Evidence of adequate vehicular liability insurance based on student enrollment Evidence of student attendance taken before and after travel
    2. The school employs, assigns, mentors, and monitors quality instructional, administrative, and support staff capable by training and experience of fulfilling their specific assigned roles and responsibilities.

      ES 6.2.1–4: School Employs and Supervises Appropriate Staff

      Suggested artifacts (should comply with Explanatory Standards 6.2.1–4) Evidence of staff spiritual qualifications School Staff console at CSF website
    3. The school engages all professional staff in a program of continuous professional development.

      ES 6.3.1–2: School Engages Staff in Continuous Professional Development

      Suggested artifacts (should comply with Explanatory Standards 6.3.1–2) School’s Inservice Activities console on CSF website Staff inservice record sample Evidence of staff professional development
    4. The school provides sufficient staff in number to meet the mission, vision and purpose of the school.

      ES 6.4.1–3: School Provides Sufficient Staff

      Suggested artifacts (should comply with Explanatory Standards 6.4.1–3) School Staff console at CSF website List of support staff
    5. The school budgets and raises sufficient financial resources to enable the ongoing implementation of the mission, vision and purpose of the school, and its improvement plan. [Note: While specific items from time to time will have to be delayed or modified due to the absence of sufficient resources, normally the budget of the school should reflect the importance and priority of the School Effectiveness and Improvement Plan (SESIP) by assigning sufficient funds to achieve its accomplishment.]

      ES 6.5.1–5: School Budgets and Raises Sufficient Financial Resources

      Suggested artifacts (should comply with Explanatory Standards 6.5.1–5) Current Year Operating Budget Evidence of specific fundraising efforts or support Evidence of premises insurance based on student enrollment Evidence of adequate vehicular liability insurance based on student enrollment Evidence of sufficient property insurance Copy of school salary schedule and other benefits
    6. The school provides protection for board members through directors and officers liability insurance (D&O), and school personnel through adequate liability insurance.

      Suggested artifact Evidence of D&O policy
    7. The school conducts all financial transactions within CSF’s suggested best practices audited accounting system, including an annual financial report reviewed by a licensed CPA using one of required monitoring methods. The CPA may not be a member of the faculty, staff, or governing board of the school.

      ES 6.7.1–3: School Conducts Financial Transactions within Best Practices

      Suggested artifacts (should comply with Explanatory Standards 6.7.1–3) Copy of financial review or compiled, reviewed or audited financial statement Current Year Operating Budget
    8. The school maintains a secure, accurate, and complete student record system that guards against unauthorized manipulation of data, and complies with institutional, state, and federal policies and regulations; the student record system is housed in a secure and fire-resistant facility and/or in electronic format at a secure location off campus, and contains permanent and current records showing each child’s name, address, parent or guardian’s name(s), telephone numbers (home, work and emergency), attendance, birth certificate or notarized affidavit of birthdate, physicals and immunizations, cumulative academic progress, periodic progress reports to parents, and individual results on standardized tests.

      Suggested artifact Anonymized example of student record with personal, health/immunization & academic info
    9. The school adheres to all legal and ethical considerations regarding the content and release of information to the public.

    10. The school shall transfer, should the school become defunct, all permanent information contained in student records to the district school superintendent of the public school district in which the private school was located; or shall transfer that information to the executive director of Christian Schools of Florida (FL Statute 1002.42).

      Suggested artifact Statement of destination school district for student records transfer

November 2011
Last Edited January 18th, 2038

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