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Accreditation Strand #6
Documenting Resources & Systems

Personnel, material, and financial concerns

  1. The school allocates sufficient material, personnel, and financial resources to implement, support, and achieve its mission, vision, and comprehensive plan for continuous school effectiveness and improvement. The school employs and assigns administrative, instructional, and support staff who are qualified for their assignments, and provides professional development programs to improve their effectiveness. The school complies with applicable local, state, and federal laws, rules, and regulations.


    * Required
    1. School Complies with Health, Safety, and Sanitation Laws

      The school complies with all national, state, and local laws for health, safety, sanitation, and background screening in order to maintain a safe and healthy environment.

      Explanatory Standards 6.1.1–14

      Artifacts Anonymized evidence of Staff Level II background screening Asbestos Inspection Report Background Checks for all staff in contact with children five years of age and younger * Board Policy Manual section for communicable diseases Clinic area equipment inventory Copy of arrival and dismissal schedule and traffic pattern Crisis Management Plan and School Lockdown Plan * Evidence of compliance with CDC recommendations against COVID-19 Evidence of compliance with food service regulations Evidence of Current Fire Marshall Inspection * Evidence of Current Health Department Inspection * Evidence of fire extinguisher inspections Evidence of HSS inspection by CSF, or by state if licensed, or by county if home-ruled Evidence of OSHA training Evidence of posted emergency access telephone numbers Evidence of staff training in use of fire extinguishers Evidence of staff-wide training in recognizing and reporting child abuse Parent/Student Handbook section for communicable diseases Parent/student Handbook section on access to and release of students Radon Inspection Report Record of staff first aid and CPR training Written training plan for dispensing of prescription medication See Explanatory Standards for artifacts
    2. School Employs and Supervises Appropriate Staff

      The school employs, assigns, mentors, and monitors quality instructional, administrative, and support staff capable by training and experience of fulfilling their specific assigned roles and responsibilities.

      Explanatory Standards 6.2.1–4

      Artifacts Evidence of professional credentials in personnel file Evidence of staff spiritual qualifications School Staff ( console) See Explanatory Standards for artifacts
    3. School Engages Staff in Continuous Professional Development

      The school engages all professional staff in a program of continuous professional development.

      Explanatory Standards 6.3.1–2

      Artifacts Anonymized staff inservice record sample Evidence of staff professional development School’s Inservice Activities ( console) See Explanatory Standards for artifacts
    4. School Provides Sufficient Staff

      The school provides sufficient staff in number to meet the mission, vision and purpose of the school.

      Explanatory Standards 6.4.1–3

      Artifacts List of support staff School Staff ( console) Teacher Class Schedules See Explanatory Standards for artifacts
    5. School Budgets and Raises Sufficient Financial Resources

      The school budgets and raises sufficient financial resources to enable the ongoing implementation of the mission, vision and purpose of the school, and its improvement plan. [Note: While specific items from time to time will have to be delayed or modified due to the absence of sufficient resources, normally the budget of the school should reflect the importance and priority of the School Effectiveness and Improvement Plan (SESIP) by assigning sufficient funds to achieve its accomplishment.]

      Explanatory Standards 6.5.1–5

      Artifacts Copy of school salary schedule and other benefits Current Year Operating Budget * Evidence of participation in Federal Social Security Program Evidence of specific fundraising efforts or support See Explanatory Standards for artifacts
    6. School Provides Board D&O Protection

      The school provides protection for board members through directors and officers liability insurance (D&O), and school personnel through adequate liability insurance.

      Artifact Evidence of D&O policy
    7. School Conducts Financial Transactions within Best Practices

      The school conducts all financial transactions within CSF’s suggested best practices audited accounting system, including an annual financial report reviewed by a licensed CPA using one of required monitoring methods. The CPA may not be a member of the faculty, staff, or governing board of the school.

      Explanatory Standards 6.7.1–2

      Narrative required if non-compliant with any Explanatory Standards 6.7.1–2 Artifacts Copy of financial review or compiled, reviewed or audited financial statement Current Year Operating Budget * Evidence of professional accounting practices See Explanatory Standards for artifacts
    8. School Utilizes Written Emergency Action/Security Plan

      The school utilizes a written emergency action/security plan with periodic training of all personnel and students and with regularly scheduled practice drills.

      Artifact Crisis Management Plan and School Lockdown Plan *
    9. School Maintains Student Record System

      The school maintains a secure, accurate, and complete student record system that guards against unauthorized manipulation of data, and complies with institutional, state, and federal policies and regulations; the student record system is housed in a secure and fire-resistant facility and/or in electronic format at a secure location off campus, and contains permanent and current records showing each child’s name, address, parent or guardian’s name(s), telephone numbers (home, work and emergency), attendance, birth certificate or notarized affidavit of birthdate, physicals and immunizations, cumulative academic progress, periodic progress reports to parents, and individual results on standardized tests.

      Artifacts Evidence of student health & immunization records * Evidence of student records system
    10. School Adheres to Content and Release of Information Laws and Ethics

      The school adheres to all legal and ethical considerations regarding the content and release of information to the public.

      Artifact Evidence of procedures for release of information to public
    11. School (if defunct) Transfers Student Records

      The school shall transfer, should the school become defunct, all permanent information contained in student records to the district school superintendent of the public school district in which the private school was located; or shall transfer that information to the executive director of Christian Schools of Florida (FL Statute 1002.42).

      Artifact Statement of destination school district for student records transfer
    * Required

November 2011
Last Edited September 8th, 2021

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