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Accreditation Standard #7.4
Early Childhood Program Partners and Communicates with Parents

The Early Childhood Program initiates, develops, and maintains a partnership with parents through an ongoing system of communication including conferences, parent involvement, training, and referrals to community resources.

Explanatory Standards (ES)

    * Required
    1. EC Parent/Guardian Visits Are Encouraged

      The program encourages visits by parents/guardians to the school’s premises following guidelines established by the school for parent visitation. Policies governing parent/guardian involvement (e.g., visiting, observing, and volunteering) are in place to ensure the partnership between home and program is maintained.

      Artifact Evidence of parent visitation policy
    2. EC Parent/Guardian Handbook

      Parents/guardians of the children in the program receive a parent/guardian handbook that includes but is not limited to (1) the philosophy statement regarding the care and education of young children attending the program, including what discipline techniques will be used; (2) policies regarding holidays, illnesses, hours of operation, fees, refunds, enrollment, and termination procedures; and (3) an explanation of the program’s day-to-day functioning. Parents/guardians sign a statement acknowledging that they understand and support the program’s policies as outlined in the parent/guardian handbook.

      Artifact Student Handbook *
    3. EC Communication with Parents

      Administrators and staff communicate with the parents/guardians in a variety of ways on a regular basis: (1) daily and weekly by verbal communication or posted information; (2) monthly by newsletter and/or classroom calendar of events; and (3) through electronic communication media.

      Artifacts Copy of daily, weekly and monthly communiques/newsletters Evidence of school information management system
    4. EC Parent/Guardian Conferences

      Conferences with each child’s parent(s)/guardian are offered at least twice per year—and at other times as needed—to discuss the child’s developmental progress, personal care, and education. During these conferences, summaries of the results of child observation forms used during scheduled observations of the child are shared with parents/guardians. Parents/guardians are encouraged to participate in the goal-setting process for the child. Conference schedules accommodate working parents/guardians.

      Artifact Evidence of parent/teacher conferences
    5. EC Significant Behavioral Pattern Changes

      Significant changes in a child’s pattern of behavior and/or physical condition are reported to the parent(s)/guardian(s), documented, and placed in the child’s file.

      Artifacts Anonymized documentation of significant behavioral pattern changes Evidence of addressing diverse learning needs (eg ESE/SWD, gifted)
    6. EC Parent Training Programs

      Parent Training Programs: The program director plans and implements regularly scheduled parent/guardian programs that support parents/guardians in their parenting role and reinforce the mission of the program. These programs take place at least quarterly.

      Artifact Evidence of parent training programs
    7. EC Director Collaborates with Community Services and Resources

      The director is familiar with community services and resources regarding children with specific needs and provides this information to parents/guardians. The director and staff work collaboratively with community agencies in providing information as needed.

      Artifacts Evidence of addressing diverse learning needs (eg ESE/SWD, gifted) Evidence of use of community services & resources
    8. EC Stakeholder Survey

      All early care and education program stakeholders are given the opportunity to complete a survey in which they’re asked to evaluate the quality of program administration. An electronic or paper survey form is sent along with an explanation of the purpose for the survey as an integral part of the program and solicits their full participation. Stakeholders are asked to return the completed survey either electronically or through a sealed response in an enclosed, pre-stamped or addressed envelope.

      Artifact Early Childhood stakeholder survey and results
  1. Artifacts
    * Required